(English version folder)
Ethics and malpractice statement
To reach the highest standards in publication ethics, our journals apply the principles of publication recommended by the Committee on Publication Ethics.
1. General information
- All articles published in our journals are available online on their respective websites and in selected databases without any charges.
- There are no article submission or procession charges for the Authors.
- Only original manuscripts of sufficient quality that meet the aims and scopes of the journals are accepted. Multiple, redundant or concurrent publications are not supported.
- An article found to have plagiarised other work or to include materials without necessary permission will be denied publication. We also reserve the right to take appropriate legal action.
- For all manuscripts, non-discriminatory language is mandatory.
- For Call for Papers, stylesheet and contract details see: for Authors.
- If the need arises, Editors are willing to publish corrections, clarifications, retraction and apologies.
2. Author’s responsibilities
- Authors can submit only their original work, not submitted for publication anywhere else.
- Authors should include their full name, affiliation and e-mail address on the first page of the manuscript. If available, please also include ORCiDs.
- Authorship should be limited to people who have significantly contributed to the idea, design, analysis, interpretation or writing of the work. All persons who participated in the creation of the work should be listed as co-authors. People whose contribution has been limited to influencing some of the significant aspects of an article, should be acknowledged and listed as collaborators. All Authors must take public responsibility for the content of their paper. The main Author should make sure that all co-authors were mentioned, and that the final version of the manuscript has been seen and accepted before agreeing to submit it for publication.
- To avoid practices such as ghostwriting and guest writing, the journals reserve the right to request a clarification with regards to the individual contribution of each co-author, the participation of the co-authors in the preparation of the article or in its critical review, and the participation of the co-authors in the preparation of the final version of the text, once it has been accepted by the Editorial Board.
- Authors should supply all details required by their funding and grant-awarding bodies, as well as any significant conflicts of interest that may affect its results or interpretation.
- Authors need to be sure they have obtained all necessary permissions for the reproduction of any copyright works used in their work. Authors are in charge of paying any additional fees for obtaining such permissions.
- Authors are obliged to submit their manuscript written with attention to linguistic correctness, and to avoid fundamental errors, both in terms of content and references.
- Authors are obliged to adapt the submitted article to the stylesheet of the specific journal and make sure the article contains the full list of references. The journal reserves the right to reject submissions for not conforming with the stylesheet rules.
- Authors are expected to revise their papers according to the suggestions of the Reviewers. In case they refuse to do so without providing satisfactory arguments, the Editors reserve the right to deny publication.
- Corrected page proofs must be returned within the deadline set by the Editors.
- Prior to the publication, Authors need to sign an agreement sent individually by the Editors. Articles whose Authors do not sign the agreement will be denied publication.
- If the Author discovers a fundamental mistake or inaccuracy in their work, they are obliged to inform the Editorial Board as soon as possible so that it could be corrected promptly.
3. Responsibilities of the Editorial Board
- The Editorial Board has the obligation to ensure the quality of the published manuscripts, to apply objective criteria to all publications and to exclude any type of discrimination based on race, gender, sexual orientation, age, ethnicity or religious beliefs.
- The Editorial Board is not allowed to disclose any information about the submitted manuscripts to any person other than the Author and the Reviewers. Reviewers will not learn the identity of the Author.
- The Editorial Board must ensure the anonymity of the Reviewers.
- The Editorial Board is prohibited from using unpublished material for personal, group or institutional benefit without due consent and express acceptance of the Authors.
- The Editorial Board is obliged to report the results of the peer reviews in a timely manner.
- The Editorial Board is responsible for the final decisions as to which of the submitted manuscripts are to be published. Should the need arise, the Editorial Board may consult the decision with the Reviewers, and/or the members of the Editorial Advisory Board.
- The Editorial Board is obliged to comply with the current legal status of defamation, infringement of copyright and plagiarism and confidentiality.
4. Responsibilities of the Reviewers
- All reviewed manuscripts must be treated as confidential documents. Reviewers are not allowed to disclose them or discuss them with other people than the authorized members of the Editorial Board; neither is it allowed for them to make any use of data or interpretations. Also, the manuscripts cannot be copied or retained.
- Reviewers provide the Editorial Board with support in the decision-making process and can also support the Authors in improving the work. However, the Editorial Board is not obliged to implement all the suggestions.
- Reviewers are obliged to submit their reviews in a timely manner.
- Reviews should be objective and offer an accurate, justifiable and unbiased report, supported with appropriate arguments and free from any personal criticism.
- Reviewers are obliged to report conflicts of interest. Reviews will be disqualified upon suspicion of a conflict of interest.
- Reviewers are prohibited from using for personal gain the content of the manuscripts during the review, selection and publication process.
- Reviewers should indicate publications not referred to by the Author. Any statement that the observation, source or argument was previously discussed should be supported by an appropriate quote. Reviewers should also inform the Editorial Board if they detect any significant similarity or partial overlap of the contents of the reviewed work with any other work published and known to them, or suspect plagiarism.
5. Copyright and access
- Our Journals publish manuscripts under Creative Commons licenses. Authors are free to share (copy and redistribute the material in any medium or format) and adapt (remix, transform and build upon the material) as long as they follow the license terms indicated below:
- Attribution — Authors must give appropriate credit, provide a link to the license, and indicate if changes have been made. This may be done in any reasonable manner, but not in any way that suggests the licensor endorses them or their use.
- Non Commercial — Authors may not use the material for commercial purposes.
- Share Alike — If Authors remix, transform, or build upon the material, they must distribute their contributions under the same license as the original.
- The copyright note is as follows: © Copyright by Wydział Neofilologii Uniwersytetu Warszawskiego.
- The electronic version of articles is available online.
- We permit self-archiving, which means that Authors may deposit the published PDF version of their articles in academic and institutional repositories as well as post their articles on their personal websites.
- The submission of a manuscript for publication grants the Editors of the journal the right and license to publish the submission on the journal’s website as well as distribute it in repositories and academic databases the journal is indexed in.
- Our journals are academic, not-for-profit, publications. They are published under the auspices of the University of Warsaw.
7. Procedures in case of misconduct or unethical behavior
- Any identification of malpractice should be reported to the Editorial Board. Misconduct and unethical behavior include but are not limited to: plagiarism, research falsification, ghostwriting and guest authorship.
- The person reporting unethical conduct must offer sufficient information and evidence to initiate an investigation.
- The Editorial Board is responsible for choosing the appropriate manner of investigating any allegations of unethical behavior and may consult the Editorial Advisory Board or the Reviewer/s.
- The evidence of misconduct should be gathered in a manner that avoids the proliferation of accusations.
- When identifying traces of misconduct, the Editorial Board is obliged to take action varying from writing a letter of explanation to the Author and rejecting the publication of the article (minor misconduct), to informing the Author’s employer about the case and imposing a formal embargo on contributions from said individual for a specified period (serious misconduct). Authors are allowed to respond to any charge of misconduct.
8. Research data management
- Our journals encourage Authors to implement the research data management plan in order to allow a good management, organization, as well as long-term storage and preservation of the data in a safe way. Article-relevant material that is difficult or impossible to include in the typeset manuscript embraces videos or other multimedia objects, additional figures, large data sets and tables, and related references.
- The article must form a coherent whole that does not depend for comprehensibility on the content of online repositories. At the same time, an online-only data set should flesh out but not replace explanations or conclusions in the article.